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What Is A Yard Management System?

Amanda Correa
by Amanda Correa on Feb 11, 2019 06:23:44 AM

A yard management system (YMS) is an application or solution designed to oversee the movement of trucks and trailers in the yard of a manufacturing facility, warehouse, or distribution center. Yard Management Systems are also being used to expedite transportation operations, keep drivers safe while moving inventory, and more efficiently manage carrier contracts and accessories fees.

YMSs provide real-time information on location for trailers in the yard. It allows yard employees to move trailers from staging to docks, to fill orders in an efficient way.

Yard Management In Warehouse Management and Transportation Management

How does yard management fit into warehouse management? YMSs are often used in conjunction with warehouse management systems (WMS) and transportation management systems (TMS) and utilize radio frequency identification (RFID) technology for faster and more accurate trailer and inventory tracking.

A YMS automate many functions that have traditionally been completed by teams, making warehouse management, transportation management, inventory loading and unloading, easier, more efficient, and safer.

How Does a Yard Management System Work?


When considering what a yard management system is and how your operation can benefit from one, visibility is a big one. A yard management system allows organizations to maintain visibility of freight and yard status without the need for traditional pen and paper checks. You can redirect your company’s resources to other tasks with a YMS. You can know where everything is, it’s operational status and use real-time data to optimize your yard’s resources.

Quick Response

Building on the previous point, greater visibility of yard resources can enable you to respond quickly and accurately to an operational mishap. With a YMS, you will know exactly when an issue occurs and be able to mobilize an effective response.

Top Benefits of a Yard Management System

When evaluating what a yard management system is and how it can improve your warehouse management, there are several factors to consider:

Existing Challenges in Your Warehouse

Whether it’s extensive deadhead or late deliveries, knowing your warehouse’s biggest challenges can help you choose the right yard management system.

Return on Investment

The goal of any yard management system is to have the increased efficiency cover the initial costs. These advanced systems help to cut down on other costs including man-hours, traditional equipment, and lost and aging assets. With yard management systems by PINC, this can happen in as little as six months.

Test It Out

It’s always best practice to test out a few options before making a final decision on anything. And this is no less true with yard management systems.

PINC can help you overcome traditional challenges including lengthy gate check-in processes, multiple or redundant moves, time-consuming yard checks, delays, excessive detention or demurrage charges, unproductive administrative time due to ineffective communications, lack of actionable information, and much more. PINC’s technical team is happy to walk you through the features of our software and show you how we can customize it to meet your needs.

Experts agree

A recent Gartner report states, “in 2020, Gartner saw an increase in inquiries from clients in this area and has seen additional developments from both WMS vendors and niche providers” and “companies are looking into YMS solutions to help close the supply chain gaps that exist in their own backyards such as long trailer wait times, unproductive personnel numbers, poorly synchronized movement of goods and ineffective dock planning.”

Based on PINC customer data, here’s how shippers can close those gaps and deliver value across the network:

· Finding and assigning trailer assets and associated loads automatically through their life cycle, and optimizing their movement between gates, yard, and docks.
· Minimizing the operational footprint (people & assets) required to operate the facility effectively.
· Improving sustainability by reducing truck idling time, eliminating excessive reefer trailer and yard spotters fuel consumption, reducing empty miles, and eliminating paper from operations.
· Supporting the management of transportation contracts and accessorial charges from a site and enterprise level.
· Optimizing driver turnaround times while becoming a Shipper-of-Choice.
· Taking advantage of all available real-time data exchanges between the RTTVPs, TMSs, and other transportation system data sources.
· Enhancing operational capabilities by promoting social distancing during the COVID-19 pandemic.

Contact us today for more information on how to improve your yard management system.

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Amanda Correa

Written by Amanda Correa

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